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Daycare Forms and Templates

Our Daycare Forms and Templates package contains over a hundred forms and templates that you can immediately benefit from in starting or improving your daycare business.

For the list of daycare forms and templates included in this package, please refer to the list (Table of Contents) below. Click on the link to get more information on the specific form or template you want. To quickly go to a specific form or template without having to go back to this table/page, please use the navigation links located on the left side of this page.

Forms and templates included in this package are available in the following file formats:
  • Microsoft Word (.doc)
  • Rich Text Format (.rtf)
Note: The forms and templates included in this package will need to be edited to suit your needs and satisfy the local laws and regulations where you will operate.

HOME DAYCARE -- If you are interested in running a home daycare, instead of a daycare center, please click here to access our Home Daycare Forms and Templates package.

1. Daycare Licensing Process

Cover Letter Template - License Application
Cover Letter Template - Insurance Quote

2. Business Planning

Daycare Business Plan Template
Start-up Costs Worksheet
Working Capital Worksheet
Profit Projection Worksheet

3. Furniture and Equipment

Note: This section also includes sample room layouts.

Infant Room
Toddler Room
Preschool Room
School-age Room

4. Policies and Procedures Forms

Daily Schedule Template
Lesson Plan Template
Outdoor Program Plan Template
Hiring and Human Resources
Director/Supervisor Job Description
Teacher Job Description
Assistant Teacher Job Description
Daycare Cook Job Description
Assistant Director/Supervisor Job Description
Sample Hiring Procedure
Sample Staff Attendance Policies
Statutory Holidays Posting
Staff Employment Package
Record of Qualification and Experience Form
Teacher Interview Form
Permission to Check References Form
Staff Reference Check Form
Letter of Employment Acceptance Template
Pre-Employment Health Assessment Form
Criminal Reference Check Form
Confidentiality Signoff Form
Emergency Information Form
Employment Checklist
Human Resources (HR) Package
Staff Hours of Work Tracking Form
Staff Vacation Days Tracking Form
Staff Personal Days Tracking Form
Professional Development Form
Payroll-Benefit Tracking Sheet
Staff Salary Change Letter Template
Termination Package
Notice of Termination Letter Template
Marketing and Selling
Sales Process
Potential Parent Inquiry Tracking Form
Sample Email Script
Sample Telephone Script
Daycare Tour Checklist
Pre-enrollment Package
Sample Program Highlight Sheet
Fee Schedule Template
Parent Handbook Template
Enrolling New Children
Online Portfolio Permission Form
Child Registration Package
Registration Checklist
Consents Form
Child Release Consent Form
Child Registration Form
Child Allergy and Health History Form
Sickness Policy Signoff Form
Emergency Treatment Authorization Form
Clothing and Personal Items Form
Health and Medical
Record of Illness Form
Sample Accident and Emergency Procedures
Incident Report Form
Medication Authorization and Administration Form
Bug-spray Authorization Form
Diapering Procedure Posting
Hand Washing Posting
Toilet Cleaning Schedule Form
Bleach-Water Mix Posting
Cots Cleaning Schedule Form
Kitchen Cleaning Schedule Form
Emergency Information Posting Template
Safe Working Conditions Policies Template
Visitor Record of Inspections Form
Property Loss and Damage Report Form
Student Attendance
Full Day Attendance Form
Sample Late Pick Up Procedure
Field Trip Permission Form
Field Trip Attendance and Tracking Form
Food and Nutrition
Menu Plan Template
Dietary Change Request Form
Allergy-Dietary Restriction Summary Form
Hazardous Food Temperature Form
Food Preparation Numbers Form
Facilities and Equipment
Maintenance Work Requisition Form
Behavior Management
Sample Behavior Management Policy Template
Behavior Management Signoff Form
Behavior Management Tracking Form
Fire Safety Plan
Sample Fire Evacuation Procedure Template
Monthly Fire Drill Form
Fire Safety Log Form
Playground Safety
Playground Safety Signoff Form
Staff Responsibilities - Playground Template
Daily Playground Checklist
Fees Overdue Letter Template
Notice of Termination of Services Template
Petty Cash Tracking Form
Expense Sheet Form
Fund-raising Tracking Form
Administration Records
Sample Filing System
Consent to Release Information Template

5. Calculators

Start-up Costs Calculator
Working Capital Calculator
Profit Projection Calculator
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